·         90% of corporate memory exists on paper. 

·         80% of company documents are stored on local hard drives, and are therefore inaccessible to the organization unless they are recreated on paper.

·         The average document is copied 19 times.(Note: The need for multiple copies is eliminated with Cabinet NG because multiple users can view documents simultaneously.)

·         In the average office – of all the pages handled each day – 90% are merely shuffled. (Note: Paper shuffling is a thing of the past when a document can be instantly retrieved from anywhere at any time simultaneously by any authorized users.)

·         There are more than 4 trillion pages of documents stored in offices around the country, and nearly 250 million pages of original documents are created each day. Add copies and computer printouts and the figure soars to an astronomical 3.4 billion pages per day, and more than 1.2 trillion pages of additional documents per year.

Filing Paper Cuts Profit

·         Corporations average a per-page storage cost of 25 cents.

·         An office with manual filing processes – housing seven clerks and 50,000 files –occupies 5,000 square feet. Digital storage can easily occupy less than one-tenth of that space.

·         A recent Price Waterhouse study required a paralegal to find 20 documents out of 20,000 filed. After 67 hours of searching, the paralegal found 15 of the requested 20 documents. Given the same task, an optical imaging system found all 20 documents in less than 3 seconds.

Searching For Paper Cuts Profit

·         Companies spend $20 in labor to file one document. (Note: Filing volumes double every 10 years.) 

·         Percent of documents misfiled on a given day is 2-4 percent.

·         Companies spend $120 in labor to find one misfiled document.

·         7.5% of all documents are lost, and 3% of the remaining documents are misfiled.

·         Companies spend $250 in labor to reproduce one lost document. 

·         Professionals spend 40-60% of their time processing paper. 5-15% of their time is spent reading information. Up to 50% of their time is spent looking for the information.

Cuts Paper

·         A typical imaging solution can store 20,000 pieces of paper per gigabyte of hard drive space. That’s about $400 dollars worth of printed-paper, at 2 cents each page. Today, a gigabyte of hard drive space only costs about 64.5 cents, compared to the $2 million that same amount of space would have cost in 1981. The low-cost of technology is accelerating the shift towards paperless efficiency.

·         By implementing an electronic document management system solution a customer can:

-Double, possibly triple, processing capacity by simply automating the present system.
-Free up staff time for other important tasks by almost 50%.
-Respond immediately to inquiries.
-Reduce document storage space by 60-80%.
-Provide a “fall safe” system for safeguarding document files.

*** Note: Statistics were compiled from the following sources: The International Data

Corporation, Coopers & Lybrand, Imaging Product News Magazine, AIIM, DataPro, Fortune Magazine, Ernst & Young, and Imaging Magazine.

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Constantine Theodoropulos James True

Boston Communications Cabinet NG

ctheo@bcww.com jtrue@cabinetng.com

617-619-9801 (800) 621-6501