hd_roi_calculator.gif



Labor (Filing and Retrieving Documents)

Before

  

After

  

Savings

unit of measure
Number of people handling paper documents people
Average salary (per hour) of staff that handles paper documents? (fully loaded) $ $ $ $/hr
Average number of times each person searches and retrieves paper documents each day times
Average amount of time taken to retrieve and return paper documents minutes
Average amount of time making copies per day (per person) minutes
Daily Labor Cost $ $ $
Annual Costs
 $ $ $
             

Hard cost (Paper, Toner, Supplies)
Number of copies, for internal use, generated per day copies
Daily paper expense $ $ $
Annual Costs
 $ $ $
             

Storage Costs
Monthly costs for offsite document storage/retrieval $ $ $
Annual offsite storage $ $ $
Internal storage area cost per sq ft. per yr (lease space cost) $ $ $ $/sf
Number of lateral file cabinets maintained quantity
Annual onsite storage $ $ $
Annual Costs
 $ $ $
             
Total
 $ $ $

Factors

  
Number of annual work days  
Fully loaded materials cost per printed sheet of paper this is a value we have seen in numerous places - includes paper, toner, hardware, folders, staples, file cabinet purchase, etc.
Square ft per file cabinet this is a 36" wide cabinet, drawer pulled, with room to stand